This Privacy Policy applies to all data collected and processed by The Apanage Gallery, represented by William Lindhorst (sole proprietor).

You can contact us at: privacy@apanage.gallery

We take your privacy seriously. This policy explains which personal data we collect, why we collect it, and how we keep it safe – in accordance with the EU General Data Protection Regulation (GDPR).

Depending on how you interact with Apanage, we may collect:

– Contact data (name, email address)

– Submitted content (artworks, artist statements)

– Participation and payment data (e.g. Stripe or PayPal)

– Website usage data (with consent via Squarespace cookie tool)

– Communication history (support messages, form entries)

We do not collect sensitive personal data (e.g. health, religion, biometric data).

If you participate in Apanage Days, we may also collect billing-relevant data (e.g. country of residence, VAT status) to comply with international tax regulations (e.g. OSS).

Data is collected when you:

– submit the artist registration (e.g. via Google Forms)

– are selected for participation and receive an invoice

– make a payment via a third-party provider (e.g. Stripe, PayPal)

– contact us directly

– interact with our website (via cookies & analytics – see section 6)

We do not collect data from persons under 18 without legal guardian consent.

We use your data to:

– manage your artist registration and participation

– send invoices and process Contribution Fee payments

– communicate with you during the project

– fulfil legal requirements (e.g. tax retention, accounting)

– display and promote your work (with your permission)

The legal basis for data processing is Article 6(1)(b) GDPR – contract performance related to your participation in Apanage Days.

Submitted artworks may be used in connection with the communication and documentation of current and future editions of Apanage Days. This usage is based on the terms agreed upon during submission and is limited to non-commercial promotional purposes.

We work with selected third-party providers to manage participation, communication, and payments. These providers only receive the data necessary for their role in the process.

Currently in use:

– Google Forms (registration form)

– Google Drive (project documentation and file storage)

– Stripe & PayPal (payment processing)

– Meta / Instagram / Facebook (communication & project updates)

– Squarespace (website hosting, cookie handling, analytics)

– Zapier (automation between tools)

– Notion (internal project management and artist coordination)

All providers are either based in the EU or comply with the EU–US Data Privacy Framework or equivalent safeguards.

By submitting your data, you consent to the use of these services for project-related purposes.

We use Squarespace’s cookie tool to request your consent for cookies. If you agree, we may collect analytics data through Google Analytics and show you relevant ads through Google Ads.

You can manage or withdraw consent at any time via our cookie settings.

Under the GDPR, you have the right to:

– access your personal data

– correct inaccurate or outdated data

– request the deletion of your data

– restrict or object to the processing of your data

– receive a copy of your data in a portable format

– lodge a complaint with a supervisory authority

To exercise your rights, contact us at: privacy@apanage.gallery

We store personal data only as long as necessary for the project purpose or as legally required.

– Data related to participation (e.g. contact details, invoices, submitted files) is deleted no later than 12 months after the end of the respective Apanage Days edition, unless legal retention periods apply.

– Financial and tax-relevant data is retained in accordance with German legal requirements (typically up to 10 years).

– Submitted artworks are deleted after project completion unless their further use was explicitly agreed upon.

– Communication data (e.g. support messages) may be stored longer if legally or operationally necessary.

We may update this Privacy Policy if needed. The latest version is always available on our website.

Thank you for your trust. We’ll treat your data with the same care we give your art.